Webvelopment
Scope & pricing

Website & Email Migration Estimator

Scope transfers between hosts, CMS providers and infrastructure with downtime planning. Configure scope and review confirmed labour at R850/hour excl. VAT, with unpriced items identified.

Configure your scope

Build a scope you can discuss.

R850/hour excluding VAT. Unapproved hours and fees require custom quotation. Your selections are indicative.

What changes this estimate

Moving a website, moving email and choosing ongoing hosting each affect the estimate. Start with what you have today and where it needs to go: the current host or CMS, the proposed destination, and whether email is moving too. We can then separate the work of checking the existing setup, transferring it and testing the result from any monthly hosting commitment.

The destination matters as much as the number of sites. An estimate for moving an existing site needs different information from one that also involves changing its CMS or infrastructure. Include those changes in the scope before choosing quantities.

Describe a representative delivery

Bring the origin and destination details, domains, site count and databases, along with the person who can approve the move. Tell us who holds access to the current host, domain settings and email service. Quantities describe the activities or units of work you need; they do not establish approved hours for each unit.

For example, you might want to move a website while keeping email with its current provider. Make that distinction explicit, list the forms and visitor journeys to check, and identify any domain settings involved in the move. If email is moving as well, add its mailbox and storage requirements rather than assuming they are covered by the website transfer.

Use the first-delivery option to show what you want moved first. For a larger migration, list what that first move depends on and what must pass before you proceed further. Selecting a plan does not give the work an approved fixed price.

Prepare cutover, validation and rollback

Website and email transfers involve related but different inventories. Record the sites, databases, domains, mailbox quantities, storage characteristics and access owners. A destination must be compatible with the data and services being moved; a host name alone does not establish that compatibility.

The cutover plan should identify a target downtime window, backups, data reconciliation, DNS changes and the point at which rollback remains practical. If people can still submit forms or change data during the move, include how those changes will be checked against the destination. Zero-downtime requirements need explicit custom scoping.

Mailbox storage and service prices remain unapproved until reviewed. Optional ongoing hosting is separate from the one-time migration, and managed-hosting requirements apply only to an agreed destination arrangement. After the move, check forms, mail flow and important visitor journeys against the agreed scope so the person approving it has something concrete to review.

Hours, costs and assumptions

Confirmed labour is calculated at R850 per hour excluding VAT. Each selected quantity is multiplied by an approved hours-per-unit value; the resulting approved hours are charged at that rate. Base, discovery and complexity allowances need their own approval. Unapproved items remain Custom quote required and prevent a fixed total; they are never silently priced as zero.

The initial ten-hour website allocation is specific to the existing website calculator. It is not automatically applied to this service. Where managed dedicated hosting is selected, the separately stated management allocation applies to the agreed management scope.

Once-off work and monthly commitments are shown independently. Content writing, SEO, subscriptions, platform usage, travel and other external charges are included only when explicitly approved and itemised. International display currency does not change the authoritative ZAR calculation or establish a tax exemption.

Scope boundaries

  • Hosting management applies only if the destination is a Webvelopment-managed product under approved policy.
  • Mailbox pricing and storage need review and approval before they can be included in the estimate.
  • Complex or zero-downtime cutovers require custom scope.

Use the plan to request an estimate

A few useful answers before you decide.

The tool prepares a migration readiness and cutover checklist. Before requesting a quotation, check that it includes everything you intend to move, the access and destination arrangements needed for the move, and any amounts still awaiting approval. This helps us see whether you need a transfer alone or a transfer with ongoing hosting. Your contact details stay separate from saved session selections. Payment milestones and quote validity require written confirmation.

Explore the related service or compare the original website calculator. The PDF request becomes available only when the secure quotation backend is configured; the page clearly indicates its current state.

Why does this tool show custom quote required?
The R850 hourly rate is confirmed, but a selected activity may still need approved unit hours or supplier charges. Keep that activity in your scope: the tool flags the pending amount so it can be reviewed. A reviewed proposal establishes those amounts before you receive a fixed price.
Is the result a binding quotation?
No. The scope and any known charges are indicative until reviewed and confirmed in writing. An issued PDF uses server-side calculation and identifies pending items, exclusions, tax treatment and custom payment terms.
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